Overall Purpose of the Post
To effectively deliver a high level of services for people with needs and in doing so uphold the aims and objectives of the project. To ensure the effective and efficient direction and co-ordination of all aspects of the project under his/her control and thereby achieve the stated aims and purpose of the project.
Principal duties and responsibilities:
Ensure an efficient and effective financial and accounting system in line with sound accounting
Procedures and practices are in place.
The preparation of financial returns i.e. wages claims, material claims, and Participant
Development Grant claims to the Department of Social Protection on a monthly basis using Welfare Partners.
Responsibility for payment of Participant Allowances, weekly payroll and submission to Revenue On line
Responsibility for the preparation of the Annual Financial Statements and the Audit process for the Community Employment Scheme and knowledge of SORP which will come into effect within the organisation soon.
Responsibility for the Annual Budgets for Training and Materials grants to ensure accurate expenditure of the funds.
Responsibility for the Annual Financial Monitoring visit with the Department of Social Protection ensuring accurate financial accounts, payroll, revenue returns, financial returns and effective filing of participant details in line with Data Protection.
Liaise with the local Department of Social Protection office.
To comply with the Managing Director’s requirements in relation to all appropriate paperwork and data relevant to the project, in particular participant files keeping in line with Data Protection.
Installation and maintenance of effective/time/keeping record system for participants on the Project.
To promote participation by providing information, advice and choices to enable individuals
To participate more in daily decisions relating to them!
To carry out Identification of Training needs process with each participant on the project.
To agree needs as part of a multidisciplinary team and to source and cost effective training/developmental and recreational opportunities to meet the needs identified.
To prepare a Participant Development Training Plan for submission by the Sponsor to the Department of Social Protection within the agreed time frame.
To implement the training and development opportunities which the Department of Social Protection have approved.
To maintain a training record system for each participant on the project.
To monitor and evaluate training inputs.
To identify and liaise with the Managing Director on the training needs of C.E. staff
To work as part of a team and actively encourage this ethos among the staff.
To provide supervision and support to participants.
To liaise with relevant voluntary agencies both locally and nationally.
To plan and co-ordinate the agreed and approved work schedules for participants within the Project.
To communicate efficiently with all participants on the project using Team Meetings and
Individual formal and informal “one to one” meetings.
To develop a mutual understanding with participants in relation to their needs and backgrounds e.g. re- entry to part time work opportunities and develop a progression path for each participant.
Confidentially
In the course of their duties the C.E. Supervisor will have access to information concerning individuals and families using the projects services. All such information will be treated in a strictly confidential way.
The DSP CE Supervisor will be responsible for the safe keeping of confidential information in such a way as to prevent unauthorised access to the information.
In addition to your normal duties you may be required to undertake other tasks assigned to you by the Managing Director.
You will be required on occasions to work evenings and weekends.
This job description is not intended to be an exhaustive list of duties and responsibilities and may be reviewed from time to time to reflect the needs of the service.
Addiction Response Crumlin LTD Personal Specification CE Supervisor
Factors Essential / Desirable
Experience
Essential Financial Background
Experience of similar role
Facilitation Skills
Staff Supervision
Knowledge & Understanding of
Department of Social Protection
Administrative systems
Exceptional track record in community work
Qualifications
A third level qualification in Business/Financial Administration, Training, Human Resources, Project Development and have 3 years supervisory experience in a similar role.
A minimum level 6 qualification in accountancy and Payroll
Professional Knowledge
Detailed knowledge of current areas of best practice in relation to community employment schemes.
Detailed knowledge of Computer skills to Include MS Office and efficiency in Excel.
Detailed knowledge on key- working and co-ordinating with participants on education or training needs.
Detailed knowledge and experience in the programmes listed below essential
Bright pay Payroll
Banking on Line
Revenue ROS
QuickBooks Pro
Welfare Partners
Core Competencies
Excellent interpersonal, written and verbal communications skills.
Demonstrate the ability to operate proactively and independently in a community setting
Motivated and committed to evaluation of practice outcomes
Good presentation skills and attention to detail essential
Please send the following information as required:
(1) Cover Letter,
(2) Curriculum Vitae
(3) ARC’s Application Form
Closing Date: Friday 11th August 2023 at 5pm.
E-mail Address: recruitment@addictionresponsecrumlin.ie
This project is funded by Health Service Executive / Dublin 12 Local Drugs & Alcohol Task Force / DSP Community Employment Services.