JOB DESCRIPTION & SPECIFICATION
The CE Sponsoring Organisation within LYCS is responsible for the terms and conditions of employment of the Supervisor as outlined in the CE Procedures Manual. These guidelines are included in the job specification for the CE Supervisor.

Job Title:
Supervisor – Community Employment
Reporting to: CEO, LYCS.
Function: To ensure the effective and efficient management and co-ordination of the human, financial and material resources of the CE Scheme and report to the CEO on its implementation. A core aspect of the role is to support and coach CE long term unemployed adults towards gaining the skills and competencies in preparation for employment.

Key Result Areas
Administration
Ensure the provision of an efficient financial and accounting system in line with CE corporate governance requirements as directed by the CEO.
Ensure effective and efficient management of LYCS’s busy administration office and reception staff.
Ensure that financial returns i.e. wages claims, materials claims, and participant development grant claims meet the standard as laid down by Department of Employment Affairs and Social Protection (DEASP).
Ensure implementation of systems controlling the operation of all finances e.g. cheque payments book, petty cash system, debtors, creditors and participant’s payroll, bank account and PRSI returns as directed by the Project Management Committee.
Ensure prompt and accurate payment of participant allowances. Ensure the security of cash/equipment on scheme as directed by the Project Management Committee.
Install and manage effective time keeping record system for participants and admin staff.
Liaise with the local DEASP Office as required.

Training & Development Provision
Carry out an identification of learner needs with each participant on the scheme as part of the Individual Learner Plan process.
Identify needs and source and co-ordinate cost effective training/development opportunities in line with DEASP procurement guidelines.
Prepare an Individual Learning Plan for each Participant for submission to DEASP in accordance with CE procedures.
Ensure access to accredited training for participants, with a focus on the achievement of relevant qualifications including QQI Major Awards on the National Framework of Qualifications (NFQ) or industry related equivalent.
Plan and procure relevant training opportunities which have been approved by DEASP.
Maintain and update training records for each participant as part of their ILP. Monitor and review training inputs with the participants.
Plan and organise work placements – internal and external as required.
Report on ILP developments to the CEO.

Human Resources
Co-ordinate the recruitment of CE applicants per the CE Recruitment and Referral Process issued by DEASP.
Plan and co-ordinate the approved work schedules and ensure contracts of employment are in place for all participants.
Communicate effectively with all participants on the scheme using team meetings and individual formal and informal ‘one-to-one’ meetings.
Develop a mutual understanding with participants in relation to their needs for re-entry to work where the participant had been long-term unemployed and needs to develop a clear progression path.
Implement job search activities with participants.
Deal with all disciplinary matters in relation to participants in accordance with DEASP CE procedures,
Liaise with employers to promote progression to work and work with other support organisations as needed.
Develop an exit plan with each participant.
Follow-up and report on participants for up to 4 months on exit from CE.
Manage staff resources as required.
Engage in training and development as detailed in Procedures Manual.
Report to the CEO as required.
CE Scheme Management
Financial Monitoring and Programme and Training Monitoring
Ensure the CE scheme is compliant with financial, programme and training monitoring requirements as detailed in the CE Operating Procedures.
Progression of CE Participants

Exit Planning
Carryout intensive Job Search activities as part of exit planning Engagement with Local Employers
Maintain a database of Employers
PERSONAL SPECIFICATION
Knowledge of Post – Have a solid understanding of the role of the Community Employment Supervisor as it pertains to project management and programme delivery to long-term unemployed and vulnerable adults. Display responsibility, commitment and motivation to implement the objectives of the Community Employment Programme.
Work Experience
Previous supervisory and people management experience relevant to post (3 years minimum).
Previous experience in Administration, Project Management and/or Training or other relevant positions.
Interpersonal Skills – Effective communication skills.
Competent report writing skills.
Experience of working with vulnerable individuals and job-seekers.
Capable of directing, motivating, coaching and mentoring jobseekers and a staff team.
Ability to work under the direction of the LYCS for the effective implementation of the CE Programme in line with the CE Operational Procedures.

Qualifications
Major Award at 3rd Level (NFQ Level 6 or higher) in Business/Financial Administration, Training, Human Resources, Project Management or related disciplines.
ICT skills essential (e.g. MS Office). Previous experience in the use of IT packages e.g. Word, Excel, Coll Soft.
Background to the post of CE Supervisor
LYCS is a diverse organisation within which, the financial section operates to agreed principles and objectives. It is based on a set of values, which require flexibility and adaptability in approach so as to meet the requirement of our participants and funders. The CE Supervisor faces the challenge of working within a framework to enable continuing innovative opportunities to be available and being responsive to changes externally.

The post requires a commitment to working in an organisation where the interdependence to its separate parts requires ability to make connections.
The majority of LYCS’s 300 participants come from the North Inner City of Dublin. Most have little or no history of formal education and have little opportunity for accessing further education/training or employment. LYCS sources funds through many Government Departments and agencies which can provide for a complex, ever-changing work environment.
LYCS operates to community development principles and has a social inclusion ethos which forms the basis for all communication with stakeholders. LYCS understands community development to be a developmental activity which composes both a task and a process. The task is the achievement of social change linked to equality and social justice through the delivery of services, and the process is the application of the principles of participation, empowerment and collective decision making in a structured and coordinated way.

Management
The CE Supervisor will work with LYCS Management Team, which includes managers from the Youth Work Programme, Community Training Centre, Adult Education Programme and Crèche. This team reports to the CEO who in turn reports to the Board of Directors. The CEO provides regular individual supervision sessions with the CE Supervisor, plus other meetings to review management progress within LYCS.
Suitable learning and training opportunities are encouraged which will further enable the CE Supervisor to meet the organisation’s goals and objectives.

Work experience/Qualifications:
Minimum 3 years previous direct management experience in administration, project management, education/training or other relevant position.
Major Award at 3rd Level (QQI level 6 or higher) in Business/Financial, Administration, Training, Project Management, Community Development or a related discipline.
Salary Scale: €33,259 – €40,170

Apply by sending CV and covering letter to:
CEO at info@lycs.ie or by post to the CEO, LYCS, Lr Sean MacDermott Street, Dublin D01 YC57.
Closing date for applications is 5pm on Monday 12th October 2020.