Main duties and key responsibilities
The successful candidate will carry out the following duties in line with the Society’s standards and strategic objectives as directed by the Director of Human Resources and the Human Resources Manager.
Act as the first point of contact for the HR Department and work to build trusting, open and authentic relationships.
Point of contact for all end to end transactional elements of Human Resources for staff across the Society through the HRIS; including recruitment, on boarding, employee relations, performance management, managing leave, administering the pension, managing retirement etc.
Support the Director of Human Resources in organising events, preparing documents and materials for weekly Executive Team or other meetings, and any other administrative support needs as required.
Support the Director of Human Resources in creating an induction pack for the Admin Sub-Committee and keeping it up to date, and in managing other Committee packs and any correspondence relating to meetings of the Admin Sub-Committee.
Support the HRIS Specialist to automate processes using the HRIS platform ensuring that day-to-day employee queries and requests are efficiently managed using the HRIS platform’s forms and workflows and other sources of technology where possible.
In conjunction with the HRIS Specialist, act as a “super user” for the HRIS.
Carry out and own responsibility for the recruitment process of support level roles using the HRIS from interview stage through to contract issue and induction incl. all induction correspondence for support level roles recruited for.
Manage the support staff payroll process, working as part of the wider team and establishing strong working relationships with the Payroll Executive and other colleagues within the Finance team.
Manage monthly contract and probationary period reminders to the Executive Team through the HRIS.
Responsible for daily management of the HR and Recruitment mailboxes, ensuring the highest level of service is provided at all times.
Draft contracts, letters and other related correspondence as required.
Responsible for management of all statutory leave requests and ensuring these are being processed effectively and in a timely manner through the HRIS.
Work with the HRIS Specialist to act as a liaison with the communications team internally and externally through the Society’s intranet page, social media and other internal communication methods.
Maintain personnel files and leave records on the HRIS, ensuring data accuracy and up to date information at all times.
Send out monthly pension reports to Mercer to ensure pension member records are kept up to date.
Manage the HR invoicing process and ensure that all of these invoices are approved and paid in a timely manner – work with the Human Resources Executive to ensure they are reflected in the HR budget.
Work with the HR Executive to manage the retirement process.
Support on HR projects as required.
Act as a valued team member by supporting other members of the team when delivery and deadlines are pressurised.
Other reasonable duties which may arise by request from the Director of Human Resources and the Human Resources Manager.

Knowledge, skills and education
1 year’s relevant work experience
Educated to post graduate level, with a HR degree or related third level qualification
Excellent organisational, communication and interpersonal skills
Excellent written and verbal communication skills
Excellent level of attention to detail
An ability to work with integrity on his/her own initiative and as part of a team and be proactive in achieving project deadlines
Excellent IT skills
Flexible and capable of undertaking multitask driven work
Ability to work in a pressurised environment and to tight deadlines

Remuneration and benefits
Salary (DOE)
Excellent working conditions
Personal and career development opportunities
Pension/Life Assurance
On site car parking
Additional annual leave

How to apply
Send your CV and cover letter to Recruit@lawsociety.ie. Please include salary expectation and use the code HR-001 in the subject line of your application.
Closing Date for applications is 16 March 2023
Thank you for your interest in the Law Society of Ireland and your interest in this role. Due to the level of response required, only successful candidates who are shortlisted will be contacted by the HR department. For more information on Data Protection policies please send a request to Recruit@lawsociety.ie.