Core Functions / Responsibilities:
Assist in the setup and implementation of the “IOM Cultural Mediation Support to the IPO” Project.
Assist in the recruitment of new project staff to be deployed at IPO, in line with IOM policies and donor requirements.
Assist in the planning and development of training materials and provision of the first general IOM induction and training sessions to the new IOM staff hired.
Support in the development of the reporting system for the staff deployed at IPO.
Directly supervise the cultural mediators deployed at IPO. Identify and document good practices and lessons learned;
Support the IBM Senior Project Coordinator in the development of Standard Operations Procedures (SOPs).
Regularly research, follow-up, compile statistics, analyze and present information/data on national developments, reports, legislation and other relevant documentation, highlighting noteworthy issues to the IBM Senior Project Coordinator
Implementing and monitoring the operational, administrative/financial and HR activities related to project, under the guidance of the IBM Senior Project Coordinator.
Manage day-to-day activities, ensure smooth and efficient operations in close coordination with the Senior Project Coordinator, including liaising with donor, local authorities and other stakeholder relevant to the project.
Perform such other duties as may be assigned by the supervisor.
REQUIRED QUALIFICATIONS AND EXPERIENCE
Education
Bachelor’s degree in Political or Social Sciences, Development, Law and/or International Relations or similar with five years of relevant professional experience; or High School Degree in the above fields with seven years of relevant professional experience.
Experience
Proven experience in a similar setting & capacity.
Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint.
Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
In depth knowledge of International Protection instruments and
areas dealt with by the Organization; and,
Knowledge of UN and bilateral donor programming.
Knowledge of financial rules and regulations.
Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
Strong interpersonal & intercultural skills with an attention to detail.
Previous work experience in international organizations would be an advantage.
LANGUAGES
Fluency in English is required
Any other IOM official language is an advantage
COMPETENCIES
The incumbent is expected to demonstrate the following competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Behavioural
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government.
This post is subject to local recruitment. Only persons holding a valid residence and work permit in Ireland will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications (CV and motivation letter) to iomdublin@iom.int, quoting Vacancy Number VN IE-029-2022 IPO Senior Programme Assistant
Only shortlisted candidates will be contacted.
Posting period: From 24.11.2022 – 08.12.2022