Responsibilities/Duties
The successful candidate will be reporting to the Finance Manager and will be tasked primarily with managing the first point of contact for all incoming communications in a professional manner.
He or she will have full responsibility for the management of reception for the organisation, the following outlines the main duties of the role:
Maintaining reception area to high standard
Maintaining meeting room(s) to high standard
Answering and re-directing all calls into organisation in a timely fashion
Opening and distributing post for the organisation
Management of Call Log System (Logging of all correspondence)
Production of Call Log System reports weekly
Managing “info@circle” mailbox
Facilitating Meetings/ Tenant Induction days etc.
Management of office diary for all staff
Management of Meeting room diary
Responsibility for outgoing post from all departments daily
Organising Couriers
Stationery Ordering and Stock Control
Liaising with officer cleaners and ordering office cleaning supplies
Ordering kitchen supplies
Mail shots
Typing & Filing
General administration
In addition to the above there would also be some Ad Hoc Admin duties and involvement in particular projects periodically, as assigned by the Finance Manager.
The role is full time, Monday to Friday, 9.00 am to 5.00 pm with one hour for lunch.
Education and Experience Requirements: Must have at least 1 years of experience in a similar role.
Key Competencies
Strong Organisational skills
Good knowledge of general office administrative procedures
Good knowledge of computers and IT systems
Good knowledge of the principles of customer service
Excellent verbal and written communication skills (Fluent English essential)
Proficient in MS Office
Ability to use discretion on all confidential matters
Good numeric & typing skills
Excellent attention to detail
Ability to work on own initiative
Adept at problem solving
Flexibility approach
Professional personal presentation and pleasant demeanour
The salary scale is €23,000 – €25,000.
The closing date for applications is 6th March 2015.
All applications should be emailed to hr@circlevha.ie