Key objectives of the role
Finance responsibilities
Responsible for ensuring completion of Distribution Centre administration, to include butnot limited to, bank reconciliations and salary details for staff, together with any otheradministrative tasks that arise
Manage accounting responsibilities in Sage to include payment of suppliers
Prepare invoices for account customers and issue monthly statements
Responsible for preparing Distribution Centre Year End accounts ready forindependent auditing
Ensure that the Distribution Centre operates as a self-financing entity within IGGthrough performing stock and sales analysis
Report to CEO and Finance Committee as required
Produce a status report for Exec using MS Word, Excel and Sage.
Produce reports whenever required for Finance using Sage and Excel.
Monitor and maintain cost saving software upgrades and work with external suppliers onimplementing as required
Stock Management
Source and purchase stock, manage stock control and update website as required
Processing and distribution of stock as and when required including annual inventory check
Retail responsibilities
Ensure and deliver the highest standard of customer service to every customer
Co-ordinate and manage daily retail requirements in Distribution Centre
Co-ordinate and manage/delegate phone and web sales
Facilitate and deliver a mobile Distribution service for Regional and National training events
Responsible for security management of merchandise in National Office and at conferencesto include cash handling
Promote IGG merchandise for sale via internal IGG communication channels
HR responsibilities
Lead and motivate a small Distribution Centre team in National Office
Source, interview and appraise Distribution Centre staff following the support andsupervision policy and other HR policies and procedures of IGG
Induct and train all new Distribution Centre employees in line with IGG policy and procedure

Other responsibilities
Liaise with Volunteer Committee Chairs regarding resources required
Liaise with CEO and Finance Committee on budget and pricing policies
Contribute positively to the overall staff team within IGG
Other ad hoc duties as requested by the Chief Commissioner or CEO
Operate within the policies and procedures of IGG.
Awareness, knowledge and understanding of the ethos, culture and practice of Irish GirlGuides and be able to promote accordingly

Key Essentials
Experience of managing a small business or shop
Ability to always communicate with team members and suppliers in an effective, pleasant,courteous and tactful manner
Proficient in the use of MS Excel and Word
Good knowledge of Sage 50 accounts or similar accounting and stock control package
Knowledge of uploading content to WordPress would be an advantage
Experience of working with both volunteers and paid staff
High level of integrity and rapid following up of all tasks is key
Must be able to multitask and meet deadlines
Be reliable, flexible with the tenacity to get the job done
Occasional weekend work will be necessary
Conditions
The current salary is €28,000 per annum. The contract is for 29 hours per week which can be completed between the hours of 9am and 5pm Monday to Friday. Some evening and weekend work is required, for which time off is given in lieu. Annual leave is 21 days per annum pro rata. This job is based in the National Office and may involve a small amount of travel outside of Dublin.

To Apply
Please submit a detailed cover letter explaining your interest in this position and a complete CV outlining your experience, to Claire Barkey, ceo@irishgirlguides.ie, by the 18 November 2022.