JOB DESCRIPTION
Main duties & responsibilities:
1. Office Administrator
performing secretarial duties including correspondence; telephone calls, meeting arrangements; preparation, delivery and maintenance of meeting notices and records
responding to clients enquiries and complaints – reception assistance
preparing spreadsheets of financial activities and prepare monthly reports detailing income and expenditure for multiple projects
preparing monthly financial accounts and bank reconciliations
processing accounts payable ensuring timeliness and accuracy of information
responsibility over managing petty cash and cash disbursements and office donations and all lodgements
recording office expenditure and managing the budget and developing relations with accounting company working with Together-Razem
assisting with all necessary work with CEO and Finance Subcommittee and also External Accounting/bookkeeping Services and auditor as assigned
preparing annual audit documentation to be handed over to auditor company
writing financial reports to Board of Directors
managing TUS & Community Schemes participants & internships participants
administration & assistance to Razem Academy School Manager
maintaining records of payment of Razem Academy school fee’s
maintaining records and client’s case files including case managements software, Projects Record Books and other office files
assisting and administration of special projects as they arise (other organisations grants)
organising the office layout and maintaining supplies of stationery and equipment
performing a variety of administrative and clerical duties
attending Board of Directors meetings and taking minutes when required
to keep up-to-date and comply with all Together-Razem policies and procedure
responsibility over English classes organisation
other related duties as determined by CEO
2. Advice Worker
provide one‐to-one support on a variety of issues affecting Polish and Eastern European migrants in Cork under Together-Razem Advice Clinic
Legal Clinic’s Coordination and provision of assistance to solicitors
Documents translation as a part of our Community Translation Programme
Dealing with enquiries to our information and advice service, by phone, email, social media and drop-ins
Where appropriate, undertake follow-up work on behalf of clients including advocacy
To work collaboratively with other organisations and networks where appropriate, both locally and nationally
Garda vetting
To comply with our Child Safeguarding policy, we require that all staff (and volunteers) at all levels complete a satisfactory Garda vetting process.

Salary
Rate: Between €13 – €15 per hour
Working hours, patterns and environment
26 hours per week.
20 days holidays pro rata.
You will be occasionally required to work weekends and evening.
Overtime is not paid but time in lieu can be agreed with the CEO
Reporting to: CEO.
This post is dependent on continuing funding to the service.

Requirements:
Secretarial and/or office management skills
Fluent English and Polish is essential
Some previous Office Administration experience desired
Proficiency with computer software, including Microsoft Office and relational databases with advanced skills in Excel
Accounting, bookkeeping or related financial experience desired
Strong interpersonal and communication skills – oral and written
Effective time management and organizational skills with attention to detail
Discretion and ability to work with confidential information
Excellent customer service skills to work with wide variety of people, including clients, staff, board
Willingness and ability to work independently
Problem-solving skills
Commitment to serve the Polish community
Demonstrates courtesy, friendliness and consideration
Thinks independently and creatively
Cooperates with various audiences
Remains flexible within changing environment and demands

TO APPLY
Please send a CV and cover letter (maximum two pages each) to info@together-razem.org
Please use the subject line “OFFICE ADMIN/ADVISE WORKER”
Deadline: 28th August 2020